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Administrative Assistant - Purchasing

Company: Insperity
Location: Carrollton
Posted on: March 18, 2020

Job Description:

Swiss American CDMO LLC is a topical drug and medical device manufacturing company founded to provide cutting-edge topical skincare technologies to selected markets. Our business strategy consists of development, manufacturing and superior customer service to contract manufacturing customers worldwide. A strong team approach to serve our customers is the basis of our mantra - "Partnering to deliver service through quality, integrity, and commitment." Are you passionate about Service Excellence, Results, Integrity and Leadership? These are the core attributes we are looking for at Swiss-American CDMO, LLC.

Administrative Assistant - Purchasing

Under general supervision of the Purchasing/Warehouse Manager, the Administrative Assistant - Purchasing performs a variety of technical activities relating to the procurement of goods, materials, supplies, and equipment; performs related processing and record-keeping functions; operates within a framework of standard policies and procedures; exercises responsibility for accurate and timely performance of procurement support activities; and performs related duties as assigned.

Essential Duties and Responsibilities include the following:

  • Manages supervisor's calendar and independently schedules appointments.
  • Screens incoming calls and correspondence and responds independently when possible.
  • Directs preparation of records such as agenda, notices, minutes, and resolutions for purchasing meetings.
  • Creates and maintains database and spreadsheet files.
  • Assists with preparing formal bid documents for items and services for the purpose of ensuring that materials are in compliance with the quality policy.
  • Maintains purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
  • Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
  • Processes financial data and documents (e.g. bids, incoming purchase requisitions, mail, etc.) for the purpose of updating and distributing information and/or acquiring resources to support purchasing operation in compliance with established guidelines.
  • Processes requisitions into approved purchase orders for the purpose of updating and distributing information and/or acquiring resources in compliance with established guidelines.
  • Reviews and authorizes purchase orders within assigned limits for the purpose of facilitating on-site ability to acquire required supplies and/or equipment.
  • Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) for the purpose of ensuring completeness and accuracy of the purchasing process.
    Qualifications:
    • Undergraduate degree or 6 - 12 years of related experience and/or training.
    • Ability to read and understand industry-specific journals. Respond to common inquiries or complaints from customers or their staff.
    • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
    • Knowledge of Microsoft Office Business Suite (Word, Excel, Outlook).
      Benefits:

      We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive annual salary, an extensive benefits package including paid time off, medical, dental and vision benefits, 401K plan with company match and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning, and culture.

      We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: Insperity, Carrollton , Administrative Assistant - Purchasing, Administration, Clerical , Carrollton, Texas

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