Accounts Payable Specialist
Company: Allied Universal
Location: Carrollton
Posted on: May 9, 2022
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Job Description:
Allied Universal-- Technology Services is looking to hire an
Accounts Payable Specialist. The Accounts Payable Specialist is
tasked with administering all aspects of the accounts payable
process within the company---s ERP system. This function includes
accurate entry of all vouchers from suppliers and vendors,
maintaining vendor records, addressing inquiries from internal
sources as well as vendors, processing weekly accounts payable
check runs, accurate 3-way matching of receivers, purchase orders,
and invoices for processing, as well as providing support to other
departments on a variety of payable related issues. AP Specialist
will work in accordance with the organization---s office policies
and procedures, keeping in mind the overall core values of Allied
Universal Technology Services. Job Responsibilities Enter invoices
as they are received from suppliers and vendors Ensure that the
materials invoiced have been received by the company---s logistics
team Inquire on any discrepancies between invoicing and the related
purchase orders Accurately code and enter all indirect invoices
Review submitted invoices for proper approvals prior to processing
Process weekly payable payment run and submit checks with backup
for signature Ensure consistent application with company policy of
all expense reports including remittances to employees for
validated business expenses Scan and attach softcopy to source
entries in ERP system Take phone and e-mail inquiries from vendors
and suppliers and address issues raised in a professional and
courteous manner. Assist with researching internal inquiries
related to payables Submit payment requests that are required to be
paid electronically to appropriate treasury personnel Maintain
vendor data in ERP system such as addresses, DBA changes, net terms
adjustments, contact information, etc. Prepare for review and
release annual 1099 statements Reconcile vendor payable balance
discrepancies and provide recommendations for solutions Coordinate
with Accounts Receivable personnel regarding subcontractor payments
Process manual payroll checks as requested by the payroll processor
Collect and distribute office mail Other projects and duties as
assigned by management Education & Experience High School Diploma
or equivalent required 0-3 years of experience in accounts payable;
familiarity with 3-way matching in a project management or
manufacturing environment required Experience with mid-size to
large company ERP systems (SAP, NAV, Dynamics GP, etc.) is
required; SAP By Design is a plus Highly proficient in Excel Solid
written and verbal communication skills; strong organizational
skills and high attention to detail Ability to work well under
pressure with a high degree of energy Ability to take direction and
perform in a collaborative environment Must be customer service
minded and be able to multi-task effectively and efficiently
Available to work overtime as required
Keywords: Allied Universal, Carrollton , Accounts Payable Specialist, Other , Carrollton, Texas
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