Event Coordinator

Company: Dental Office
Location: Carrollton
Posted on: September 20, 2022

Job Description:

Event CoordinatorMB2 is searching for a bright, energetic, and eager Event Coordinator responsible for the coordination and execution of outstanding and unforgettable MB2 Events. The Events Team project manages and executes events, including, but not limited to, owner engagement, employee engagement, brand awareness, recruiting, and business development. The ideal Event Coordinator is organized, with excellent communication skills, and executes the project management of events in a timely, thorough, and accurate manner - all while providing the best experience in the industry. -MB2 Dental, founded in 2007, is a growing Dental Partnership Organization (DPO) with over 450 practices across 35+ states. Our mission is to empower and support dentists to preserve their profession. As more partners join the movement, the Events Team is a critical part of MB2's growth and success. The Event Coordinator will have an excellent opportunity to learn how to work on a highly collaborative team, build relationships, work with external vendors and universities, and manage multiple job projects. This position is full-time and based in Carrollton, TX. -Role & Responsibilities

• Serve as a representative of the MB2 brand and act as an MB2 advocate and specialist in every interaction
• Master the MB2 history, culture, and tone
• Establish and maintain relationships with MB2 employees and owners, venues, vendors, and universities
• Event project management from inception to completion
  • Process event requests and host event scope calls
  • Receive relevant event approvals from supervisors and finance
  • Partner with internal departments for function assignments, including sponsor management
  • Organize and schedule regular meetings and communication cadences
  • Coordinate logistics, including, but not limited to: Registration and attendee tracking, venue selection, lodging accommodations, travel and transportation, food and beverage, entertainment, d--cor, themes, audio/visual, marketing collateral and promotional items, communication and promotion, social media and branding
  • Create and maintain a budget summary to track planned and actual expenses. Manage agreements, contracts and invoicing with venues and vendors
  • Maintain all data and analytics
  • Resolve challenges with the highest professionalism, promptly and successfully by investigating problems, developing solutions and making appropriate recommendations to the leadership team
  • Execute event logistics on-site as needed, including set-up and tear down
  • Assess and create feedback loop for each event, at its conclusion, and determine best practice, lessons learned and applies those findings to process improvement
  • Basic data entry, including Owner roster maintenance
  • Perform other duties as required to support the Doctor Relations and Events Departments and overall MB2 growth -Qualifications
    • Associate or bachelor's degree required
    • Previous administrative or event experience strongly preferred
    • Extremely organized with a knack for the details
    • Professional demeanor and communication (written and verbal) with strong interpersonal skills
    • Ability to time manage, work amongst multiple departments and be accountable to deadlines
    • Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality
    • Strong ability to document and create material to support department functions
    • Ability to work independently, as well as in a group setting and one on one
    • Ability to travel, as well as work evenings and weekends as needed for events - -Benefits
      • Mentorship and exposure to the leadership of a growing company
      • Open office layout with sit/stand desks, games, and an outdoor patio
      • Teammates that love what they do and have an awesome time doing it
      • Full benefits, including medical, dental, vision, life insurance, accident, disability, paid time off, and 401k -

Keywords: Dental Office, Carrollton , Event Coordinator, Other , Carrollton, Texas